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13 Jun 2017

Project Manager – Infrastructure, Mogadishu, Somalia

Job Description

Closing date: Wednesday, 28 June 2017
Job categories Project Management

Vacancy code VA/2017/B5303/12470

Level ICS-11

Department:/office AFR, KEOH, Kenya Hub

Duty station Mogadishu, Somalia

Contract type International ICA

Contract level IICA-3

Duration 12

Application period 12-Jun-2017 to 30-Jun-2017

Background Information – Job-specific

Under the direct supervision of the Head of Programme (HoP), the Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals. The Project Manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. The Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:-

Functional Responsibilities

Stakeholder Management:

In consultation with the HoP, establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
Report and advise the HoP and the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
Manage the information flows between the HoP, Project Board and Country Director
Delivery and Performance:

Implement approved project plans (including the establishment of milestones) within the set tolerances
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
Authorize Work Packages
Advise the HoP and Project Board of any deviations from the plan
Identify and manage risks so that maximum benefit to client and stakeholders is achieved
Manage and review product quality and ensure products are accepted
Monitor and evaluate performance of service providers
Identify and report potential demand for UNOPS services to the HoP
Identify and report threats to UNOPS internal business case to the HoP

Procedures:

Follow the Project Management Cycle Instructions and ensure that all organizational policy is compiled with (Organizational Directives and Administrative Instructions)
Ensure preparation and maintenance of all project planning, monitoring and reporting requirements.
Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
Understand the unique structures of the UN and budget appropriately for personnel
Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
Knowledge Management:

Participate in the relevant Communities of Practice
Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
Complete lessons learned as per reporting format
Incorporate lessons learned from others as per planning format
Personnel Management:

Lead and motivate the project management team
Ensure that behavioural expectations of team members are established
Ensure that performance reviews are conducted
Identify relevant performance issues and bring to the attention of the HoP
Have a thorough understanding of UNOPS personnel contract modalities (including IICA and LICA staff)
Select, recruit and train team as required by project plans
Perform the Team Manager role, unless appointed to another person(s)
Perform Project Support role, unless appointed to another person or corporate/programme function
Ensure safety and security for all personnel and comply with United Nations Department of Safety and Security (UNDSS ) standards.
Monitoring and Progress Controls: Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of UNOPS and the Client. Contribute to the overall business targets and needs.

Education

Advanced University Degree in Architecture, Engineering, Project Management, or other relevant discipline or;
University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Architecture, Engineering, Project Management areas, or other relevant discipline, may be accepted in lieu of the advanced university degree.
Languages

Fluent working knowledge of English is required.
Any other official UN language is an advantage.
Experience

Seven years or more of relevant experience
Experience in road construction is an asset
Experience in stabilization, transition, post –conflict environments is an asset
Experience with management of operations in remote locations is an asset.
Experience with government and/or private sector infrastructure development is an asset.
Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Leadership – Ability to lead, build and sustain effective work relationship with subordinates and peers to achieve common goal.
Planning & Organizing – Ability to plan, organize, manage and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
Judgment – Demonstrated ability to apply good judgment and decision making skills.
Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Commitment to Continuous Learning – Willingness to keep abreast of new developments in the organizational operations and project management field.
Proven ability to recognize potential market opportunities and challenges to support UNOPS’ business development in Somalia / East Africa.
Capacity for persuasive communication, consensus building and obtaining commitments from clients/partners and UNOPS personnel.
Proficiency in the usage of computers and office software packages.
Skills

Required

International organisations experience
Project Management
Budget Management
Risk Analysis
Monitoring and Evaluation
Preferred

Capacity building
Client Management
Contracts Negotiation
Multistage Reporting
Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA)

Contract level: IICA 3

Contract duration: one year initially, renewable subject to satisfactory performance and funding availability.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Background Information – East Africa Hub (EAH)

Located in Nairobi, Kenya, the East Africa Hub manages a growing portfolio of engagements, including associated strategic and operational risks. The East Africa sub-region currently consists of an established Operation Centre in South Sudan and a portfolio of engagements managed by the Kenya based East Africa Hub office. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies UN-Habitat and UNEP, and multiple ‘operational’ projects in Somalia, Tanzania, Burundi, Uganda, Kenya and several island states.

Somalia Office

The UNOPS Somalia Office presently manages a significant portfolio of projects in Somalia and has its direct representational and oversight functions in Somalia, while maintaining a technical and administrative support capacity at the hub level in Nairobi. UNOPS works with multiple partners including the Governments of Somalia, bilateral and multilateral donors, and United Nations Agencies, Funds and Programmes.

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