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13 Jun 2017

Health Information managements system (HMIS)Officer Adado

Job Description

Child Safe guarding:

Level 3: the role holder will have contactwith children and/or young people either frequently(e.g. once a week

or more) or intensively(e.g. four days in one month or more or overnight) because theywork in country

programs; or are visiting countryprograms; ore because theyare responsible for implementing the police

checking/vetting process staff.


Under the general guidance of health project manager,HMISofficer will take the overall responsibilityof the

day-to-dayimplementation of the HMIScomponents in health programme activities in the Adado district

Galgadud regions South Somalia; particularlyHealth Projects supported bySave the children in these regions.

Among his/her tasks will be leading coordination of information management activities with the SC/ MOHstaffs

at the health facilities and work closelywith the district health management team.Organise M&Eactivities and

assist in the management of monitoring information, in order to support the deliveryof high quality, effective

health and nutrition programme.


Reports to:Health project manager

Country Dimensions:Save the Children works in various locationswithin Somaliland, Puntland and Central

South Somalia with a current staff complement of approximately 450 staff and current expenditure of

approximatelyGBP48 million each year.

Staff directly reporting to this post:None.


Programme Implementation

· Along with the Health Program Officer and health/nutrition officers ensure effective start up, management,

implementation, monitoring, reporting and evaluation of the project, as it pertains to specificHMIS -M&E


A Medical Officer Jobs Public Health Officer For Health Information

· Develop comprehensive training plan, and accordinglyorganize HMIStraining for the save the children

staff in the field, MOHstaff at the health facilities.

· Provide on the job training to the staffs on the HMISdata collection, data entryand facilityreporting

· Support the collection and reviewof health facilities information, identifying potential gaps and

inconsistencies, through supportive supervision to selected health facilities, and quarterlydata reviewand

feedback meetings with facilitystaff and MoHcounterparts.(Data management).

· Participate in anyconsultative processes around HMISroll out in Central and south Somalia and

collaborate with District and Regional HMISofficers(coordination)

· Organize training on the HMISsystem for medical and non-medical staff(capacitybuilding)

· Prepare and submit timelyand regular reports to Project Manager on the achievements and progress of

the HMISaspects of the HSSMCHproject

· Conduct regular Assessments and Reviews ofHMIS/M&Eactivities of the project.

· Support the development and implementation of clear, practical M&Eplans.

· Support health and nutrition outreach teams – through regular meetings and on the job support – to

gather, collate, and analyse monitoring data, as well as to report on findings from monitoring activities.

· Participate in the development of templates and guidelines for data gathering, collation and reporting in

liaison with programme managers and coordinators.

· Coordinate and share learning related to M&Epractices at the health facilities and communitylevel

InformationManagement andreporting:

Set in place DataQualitydimensions to ensure that data used for analysis is of high integrity.

Collate accurate and timelytop-line output data from all programmes (to feed into central data base).

Manage and update the filing system of projects as per Save the Children M&EPolicy

Co-ordinate the production of progress reports as per the reporting schedules, in collaboration with

programme teams.

Accountability, communications andtraining:

· Workwith programme teams to ensure that information relating to Save the Children and activities is

shared widelywithin communities in which we are working and provide for their participation and feedback in

line with relevant guidelines and frameworks.

· Facilitate M&Emeetings, share M&Eguidance and deliver training and capacitybuilding in order to

ensure that monitoring activities are conducted effectivelyand according to agreed guidelines and procedures.

· Workwith programme staff to ensure learning is shared across programme sectors and with head office

and fed into the planning and programme design.

· In conjunction with MEAL teams, ensure consistencyof data is upheld, and feedback given to field staff

on areas to improve while at the same time ensuring a complaints response mechanism (CRM) is set up for

the project beneficiaries.


Delivering results (Skilled)

· Delivers timelyand appropriate results using available resources

· Takes responsibilityfor their work and its impact on others

· Plans, prioritises and performs tasks well without needing direct supervision

· Understands the link between their work and the organisation’s objectives


· Gathers the right information and uses critical thinking to make effective and timelydecisions

· Stays with a problem or challenge until a solution is reached or no longer reasonablyattainable.

· Knows when to involve others in a decision

· Demonstrates awareness of the wider external influences that impact on decision making

· Simplifies processes and procedures wherever possible

Applying Technical and Professional Expertise(Skilled)

· Delivers work that reflects a good knowledge and application of technical and professional standards

• Keeps up to date with trends in their work area

• Maintains ethical and professional behaviour in accordance with relevant codes of conducts

Working effectively with others(Skilled)

Activelylistens to newand different perspectives and experiences of those theyworkwith

Proactivelysupports team members and trusts their capabilities

Demonstrates understanding of their skills and howtheycomplement those of others within diverse

teams and groups

Clarifies their role and responsibilities within the team to maximise impact


Universitydegree in social sciences/Statistics/Computer Science/another relevant field, or equivalent


Three or more years’ experience in data collection, collation, analysis, and reportwriting.

Commitment to and understanding Save the Children’s aims, values and principles.

Experience in MinistryofHealth information system management at all health care levels (district

hospital, health centre and primaryhealth unit)

Training in Monitoring and Evaluation

Strong organisational and analytical skills and abilityto workwell under pressure and with minimal


Strong interpersonal and communitymobilisation skills.

Highlymotivated, and flexible.

Excellent computer skills particularlyin Access, SPSS, EPI Info and Excel

Willing and able to be based and travel regularlywithin remote areas,where services are limited.


Demonstrated understanding of primaryhealth care,HMIS and M&Ein humanitarian programmes

Good presentation and persuasion skills.

Working experience in Southern Somalia -Lower Juba Somalia


Anyemployee, consultant, contractor or the supplier undertaking an activityon behalf of SCI must sign the

Child Safeguarding – Declarationof Acceptance Form] and complywith the SCI’s Child Safeguarding Policy

which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes

into contact.

This extends not onlyto children with whom SCI and its partners work directly, but also includes children

whom staffs are responsible for. SCI believes that the situation of children must be improved through the

promotion of their rights supported and demonstrated byall members of staff. Save the Children

International’s Code ofConduct sets out the standards which all staff members must adhere to.


Because Save the Children’s work is based on deeplyheld values and principles, it is essential that our

commitment to children’s rights and humanitarian principles is supported and demonstrated byall members

of staff. Save the Children’s Code ofConduct sets out the standards which all staff members must adhere to

Declarationof commitment:

I ……………………………………………………….understand and agree to undertake myresponsibilityin

accordance with the above listed accountabilities/activities and also abide the terms and conditions of the


Signature: ……………….. Date: ………………


How to Apply

Disclaimer: Save the ChildrenInternational does not charge anykindof fee atwhichever stage of the recruitment process anddoes not act throughrecruitment agents Applicationprocedures: All interested candidate are encouraged to forward a CVs and a mandatoryapplication letter to: withclear subject heading for the position. Please note that only short listed applicants will be contacted. The closing date is on: 15th June 2017

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