RE – ADVERTISEMENT Project Officer, Galmudug, Gaalkacyo, Somalia
losing date: Tuesday, 27 June 2017
Education & Work Experience: G-Bachelor’s Level Degree – 4 year(s) experience, I-Master’s Level Degree – 2 year(s) experience
Service Contract (SC)
One Year (with possibility of extension)
Open to Somali Nationals only.
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Background In 2012, after a long and troubled transition, a new political dispensation was found in Somalia, with the adoption of the Provisional Constitution, the selection of a new parliament, the election of president and formation of a new government. The challenges faced by the Federal and State Governments are enormous. The challenges can be summarized as follows:
The long civil war and looting have destroyed physical infrastructure, equipment and the institutional memory of most government agencies and ministries;
There is a lack of clarity on the mandate and functions across Federal and State Government institutions and between the federal and subnational levels of government;
Core work-processes in government have suffered in quality and consistency, and service delivery is in many areas virtually absent;
Staff capacity is low across the whole spectrum of government institutions with limited mechanisms to identify and redress these capacity gaps.
The Federal Government faces significant capacity challenges – at the individual, organisational and institutional level – in implementing its mandate and requires institutional support to roll out the New Deal process and implement the different reforms.
While an overall Federal public sector structure has been established, this structure remains volatile and is subject to frequent change. The management of the five ‘core of government’ work-processes (policy formulation, planning, budgeting, execution and regulatory oversight & enforcement) as well as key supporting functions (like HRM, performance management, M&E, legal development, archiving, and procurement) remains weak and often leads to unfinished work-processes, conflicting or incomplete legal instruments and the overall transparency and accountability situation remains open for further improvement.
Since mid-2014, several regions have decided to form new federal states (including Jubbaland, South West, Galmudug and Hirshabelle). The UNDP supports the overall process of reconciliation and state building and is in the process to develop it projects. The Support to Emerging Federal States (StEFS) Project represents key United Nations proposed support to the Somalia Government, addressing needs primarily at the emerging federal state level but also supporting those federal government structures that critically facilitate new state formation. StEFS has been designed in consultation with the FGS and representatives from new federal states in south and central Somalia, and is designed around five key Outputs
Output 1: The political dialogue and consultations around federalism and state formation have been supported
Output 2: The capacity of the FGS, particularly those institutions engaged in the federalism process, is strengthened
Output 3: Foundational support to Interim State Administrations to ensure an appropriate physical working environment is provided
Output 4: The capacity of Interim State Administrations with a dedicated focus on ‘core public sector capacities’ is enhanced
Output 5: Civic participation and engagement with Interim State Administrations is strengthened
The Project Officer will be part of the Support to Emerging Federal States (StEFS) team based in Galmudug.
The Project Officer will assist in the overall Project management, administrative and financial services relating to project activities in Galmadug. Within agreed upon delegation concerning the implementation of the work plan, the Project Officer is fully accountable for the delivery of project activities and the achievement of project outputs in her / his area.
The Project Officer will work under the overall guidance and supervision of Team Leader /Project Manager of Support to Emerging Federal States (StEFS). The Project Officer will work in close collaboration with the Capacity Development and Governance Programme and project staff in the Country office, UNDP counterparts and other UN agencies staff to exchange information and ensure consistent service delivery.
Of specific importance is to ensure excellent networking and cooperation arrangements with the national partners and the Project Officer is expected to represent the programme in official settings, including coordination meetings.
Women are strongly encouraged to apply for the position. Candidates who had previously applied are encouraged to re-apply.
Duties and Responsibilities Summary of key functions (at area level):
Objectives of the project guiding documents and annual work plans are reached at area level;
Effective and efficient management of financial resources at the area level;
Resource mobilization and efficient procurement and logistical services are effectively supported at the area level;
Effective knowledge building and management are ensured at the area level;
Specific support to project activities is provided at the area level.
Objectives are the project guiding documents and annual work plans is reached at area level focusing on the following tasks:
Oversee activities of the Support to Emerging Federal States Project (StEFS), ensuring objectives as stipulated in AWP are met, relationships are strategically managed with sensitivity;
Remain abreast of the trends and concepts related to emerging Federal states, advising on the possible new opportunities for intervention and associated risks;
Ensure in close consultation with Support to Emerging Federal States (StEFS) Team, the effective application of RBM tools, elaboration of coherent work plans, regular donor progress and impact reports;
Monitor the project work plans, project effectiveness and achievement of results and provides inputs to the Strategic Results Framework and Results Oriented Annual Report;
Ensure the highest possible quality of delivery and ensures value for money;
Ensure efficiency of project team staff and contributes to the overall project management by delegating tasks at the sub-level ensuring efficient and effective delivery of activities;
Participate in all internal and external (coordination) meetings representing the project;
Improves/establishes communication and coordination mechanisms and procedures amongst the various stakeholders;
Support the enhancement and update of a web-based database to serve as monitoring and reporting tool;
Manage and monitor identified project risks and updates the status of these risks;
Ensure the promotion and application of the UNDP drivers of development effectiveness (promotes national ownership and the development of national capacities);
Foster policies and partnerships and promotes gender equality for enhanced programmatic results, and other development standards as per UNDP’s corporate multi-year strategy;
Ensure that all programming is founded on Rights Based approach and that project resources are used in a balanced way and are “conflict sensitive”, ensures adherence to the Do-No-Harm principle and any joint UN operating principles in Somalia relevant to the programme area;
Ensure the integration of cross-cutting issues, such as gender, HIV/AIDS, peace building, human rights and ICT, into the design, implementation, and monitoring and evaluation of programme/projects; and
Keeps the Project and Programme Manager abreast of emerging project issues.
Effective and efficient management of financial resources at the area level focusing the following tasks:
In close consultation with team leader and other relevant units of the uNDP, contribute to the elaboration of budgets for all activities in the programme portfolio and the continuous monitoring of project work plans;
Ensure integrity of financial and administrative operations in the project through oversight of financial and budgetary aspects of the projects;
Ensure strict and consistent application of UNDP rules and regulations and the implementation of clear accountability mechanisms throughout the project portfolio;
Participates in internal control mechanisms for adherence to UNDP rules and regulations in contracts, assets, procurement and recruitment.
Resource mobilization and efficient procurement and logistical services are effectively supported at the area level focusing on the following tasks:
Advocate for UNDP with government counterparts, donor community, and the UN;
Liaise with all UNDP counterparts, government authorities, UNSAS and other stakeholders regularly. Ensures project compliance with corporate human resources policies and strategies;
Ensure project compliance with corporate rules and regulations in the field and management of procurement processes and logistical services;
Ensure monitoring and evaluation of the projects, including regular field visits and support to the organization of Project Board and Outcome Board meetings and reports on project progress and constraints; and
Coordinate and cooperate with initiatives of other sections of the UNDP country office.
Effective knowledge building and management are ensured at the area level focusing on the following tasks:
Contribute to the identification and synthesis of best practices and lessons learned from the Project for organizational sharing and learning;
Actively participate in the knowledge networks and take advantage of best practices and lessons learned that are available at the zonal, national, regional and global levels;
Support capacity-building of national counterparts;
Promote a knowledge sharing and learning culture in the Country Office.
Specific support to project activities is provided at the area level focusing on the following tasks:
Remain abreast of conceptual basis and technical advancements for programming, more specifically in the conceptual areas related to reconciliation, peace building and state development;
Actively participate in the strategy meetings, giving expert level technical guidance where and when required;
Advise in the identification of the target communities for activities;
Support the international and national consultants (where applicable) with technical and logistical guidance;
Oversee agreements with implementing partners and counterparts to ensure objectives are met;
Support the development of agreements for the government and NGO counterparts in forms of LoAs / MCGAs / Responsible Party Agreements; and
Monitor activities of partners closely, feeding challenges back to Project management.
Impact of Results.
The key results will have an impact on the overall success of the specific areas of cooperation under the UNDP country programme. In particular, the key results will have a direct impact on the effectiveness on the design, implementation and outcome of key project activities results under the specific Programme portfolio.
Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Knowledge Management and Learning:
Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness:
Ability to lead strategic planning, results-based management and reporting;
Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources;
Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
Ability to implement new systems and affect staff behavioral/ attitudinal change;
Strong IT skills and knowledge of Atlas;
Excellent knowledge of financial rules and regulations, accounting;
Excellent knowledge of Results Management Guide and Toolkit.
Management and Leadership:
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates good oral and written communication skills;
Demonstrates openness to change and ability to manage complexities.
Required Skills and Experience Education:
Master’s Degree or equivalent in Political Science, Law, Economics, Business Administration, Development or related field with 2 years of relevant work experience; OR
First level university degree in the above and 4 years’ relevant work experience will be accepted in lieu of the advanced university degree.
A minimum of 2 years of relevant work experience at the national or international level in international development issues;
Proven track record of successfully assuming responsibilities of similar size and complexity;
Technical expertise in community security, social cohesion, peace and/or conflict and/or other directly related fields.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
Experience in inter-agency coordination of development or humanitarian assistance, and working with the United Nations, is desirable
Fluency in both oral and written English and Somali languages
Languages – Essential: English, Somali