Reporting Assistant Baidabo Somalia
IOM – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The SSI program in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.
Under the technical supervision of the Reporting Officer in Nairobi, the Reporting Assistant will work closely with the Reporting Officer in Nairobi, Reporting Advisor in Mogadishu, program, and M&E units in Baidoa and Nairobi to collect inputs from the field teams, research political and or security developments in target areas, report on program activities, and to contribute to the preparation of weekly, quarterly, annual and other thematic reports.
Core Functions / Responsibilities:
Specifically, the Reporting Assistant will be responsible and accountable for the following core functions:
Support the Reporting team in preparing, collecting and collating information for the weekly reports.
Research, monitor, and analyse any political and security developments in Southwest State
Draft and edit political/security updates and program highlights for the weekly report
Attend program activities in Southwest State, collect relevant information including photos and draft activity reports
Assist in drafting and editing quarterly, annual and any other program specific documents
Liaise on a regular basis with team members based in Nairobi and Mogadishu
Participate in any program-related meetings and brief the team when necessary on political/security developments in target areas
Update and maintain reporting files (activity reports, photos, videos, etc) in the webbased database
Update and maintain the reporting tracker and calendar of activities 10. Undertake duty travel to Mogadishu, Kismayo or Nairobi as required
Perform such other duties as may be assigned.
Required Qualifications and Experience
University degree preferred from an accredited academic institution, preferably in political science, international affairs, development, social sciences or other related field;
Experience in USAID Stabilization programs is an advantage;
Proficiency in computer skills, especially MS Office applications (Excel, Outlook, Word etc.
Minimum of five years of experience in the field of research, analysis, reporting, governance, or development especially in international organizations or NGOs;
Proven experience in report writing, analytical writing in English;
Previous experience with UN and International Agencies, or NGOs an advantage;
Thorough knowledge and understanding of the political/security landscape in Somalia, with a demonstrated capacity to understand and analyse the national, regional, and local political and security context in Somalia;
Demonstrated ability to maintain integrity in performing responsibilities assigned;
Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
Demonstrated ability to maintain integrity in performing responsibilities assigned.
Fluency in English and Somali is required.
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism – displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness – displays awareness of relevant technological solutions;
Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.