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13 Jun 2017

Reporting Assistant-Baidoa, Somalia

Job Description

Open to Internal and External Candidates
Position Title : Reporting Assistant
Vacancy Notice: SVN/IOM/041/2017

Duty Station : Baidoa, Somalia
Classification : General Service Staff, Grade G5/1
Type of Appointment: : Short term, six (6) months with possibility of extension
Organizational Unit Somalia Stabilization Initiatives
Technical Supervision: Reporting Officer – Nairobi
Direct Supervision National Project Officer
Overall Supervision Field Coordinator
Estimated Start Date : As soon as possible
Closing Date : 18 th June 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
The SSI program in Somalia is primarily a community-based, small grants initiative
implemented in close coordination with the donor, with communities in priority areas, and
with all levels of Government, particularly newly formed District Administrations and regional
state institutions. The overall objective of the program is to support the political transition of
Somalia towards a functioning and stabilized Federal State through activities that promote
good governance, consolidation of the federal structure, and a receptive environment to
respond to emerging political contingencies.
Under the technical supervision of the Reporting Officer in Nairobi, the Reporting Assistant
will work closely with the Reporting Officer in Nairobi, Reporting Advisor in Mogadishu,
program, and M&E units in Baidoa and Nairobi to collect inputs from the field teams,
research political and or security developments in target areas, report on program activities,
and to contribute to the preparation of weekly, quarterly, annual and other thematic reports.
IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates
are considered as first-tier candidates.

Core Functions / Responsibilities:
Specifically, the Reporting Assistant will be responsible and accountable for the following
core functions:
1. Support the Reporting team in preparing, collecting and collating information for the
weekly reports.
2. Research, monitor, and analyse any political and security developments in Southwest
3. Draft and edit political/security updates and program highlights for the weekly report
4. Attend program activities in Southwest State, collect relevant information including
photos and draft activity reports
5. Assist in drafting and editing quarterly, annual and any other program specific
6. Liaise on a regular basis with team members based in Nairobi and Mogadishu
7. Participate in any program-related meetings and brief the team when necessary on
political/security developments in target areas
8. Update and maintain reporting files (activity reports, photos, videos, etc) in the webbased
9. Update and maintain the reporting tracker and calendar of activities
10. Undertake duty travel to Mogadishu, Kismayo or Nairobi as required
11. Perform such other duties as may be assigned.
Required Qualifications and Experience
1. University degree preferred from an accredited academic institution, preferably in
political science, international affairs, development, social sciences or other related field;
2. Experience in USAID Stabilization programs is an advantage;
3. Proficiency in computer skills, especially MS Office applications (Excel, Outlook, Word

1. Minimum of five years of experience in the field of research, analysis, reporting,
governance, or development especially in international organizations or NGOs;
2. Proven experience in report writing, analytical writing in English;
3. Previous experience with UN and International Agencies, or NGOs an advantage;
4. Thorough knowledge and understanding of the political/security landscape in Somalia,
with a demonstrated capacity to understand and analyse the national, regional, and local
political and security context in Somalia;
5. Demonstrated ability to maintain integrity in performing responsibilities assigned;
6. Mature individual, able to work independently, under pressure, able to maintain
accuracy, paying attention to details, meeting deadlines and working with minimal
7. Strong interpersonal and intercultural skills with proven ability to work effectively and
harmoniously with a team of colleagues.
8. Demonstrated ability to maintain integrity in performing responsibilities assigned.
Fluency in English and Somali is required.
Required Competencies
 Accountability – takes responsibility for action and manages constructive criticisms
 Client Orientation – works effectively well with client and stakeholders
 Continuous Learning – promotes continuous learning for self and others
 Communication – listens and communicates clearly, adapting delivery to the audience
 Creativity and Initiative – actively seeks new ways of improving programmes or services
 Leadership and Negotiation – develops effective partnerships with internal and external
 Performance Management – identify ways and implement actions to improve
performance of self and others.
 Planning and Organizing – plans work, anticipates risks, and sets goals within area of
 Professionalism – displays mastery of subject matter
 Teamwork – contributes to a collegial team environment; incorporates gender related
needs, perspectives, concerns and promotes equal gender participation.
 Technological Awareness – displays awareness of relevant technological solutions;
 Resource Mobilization – works with internal and external stakeholders to meet resource
needs of IOM.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
Appointment will be subject to certification that the candidate is medically fit for appointment
and verification of residency, visa and authorizations by the concerned Government, where
Only candidates residing in either the country of the duty station or from a location in a
neighbouring country that is within commuting distance of the duty station will be
considered. In all cases, a prerequisite for taking up the position is legal residency in the
country of the duty station, or in the neighbouring country located within commuting
distance, and work permit, as applicable.

How to Apply

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to: Closing Date: 18 th June 2017 Only shortlisted candidates will be contacted. Women are encouraged to apply. Posting period: From 06.06.2017 to 18.06.2017

  • Posted by: Ahmed Mohamud
  • Company: IOM
  • Location: Anywhere
  • Location: -
  • Job type: Full-time
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